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How to Choose the Best File Folders


File folders are such a common sight around the office that you might think that one is just as good as any other, but that couldn’t be farther from the truth. In reality, file folders are created with many different applications in mind, so that you can get the most out of your filing system. This guide’s purpose is to illustrate some of the different factors you might consider when choosing the right file folder.

File Folder Types

Depending on what you’re storing and how you’re storing it, the type of folder you use might need to be color-coded, reinforced, or archival-quality.

File Folder Sizes

 Standard File Folders 

At 9½” high, standard folders fit most filing systems. 

 Guide Height File Folders 

10” tall, guide height folders stand higher to separate sections within a filing system. 

 Interior File Folders  

Measuring 9 3/16” high, interior folders are sized to fit inside hanging files. 

 



Common File Folder Styles

 Colored File Folders 


Colored file folders allow you to organize your files by sight, using a rainbow of hues to keep each folder distinct. 

 Kraft File Folders 


Kraft file folders are highly resistant to smudging or smearing, protecting documents fresh from the printer. 

 Manila File Folders 


Manila folders resist smears and smudges, and are durable enough to prevent minor tears, bursts or folds. 

 Pressboard File Folders 


Ideal for files that see heavy use, pressboard folders are harder and made of denser material than common file folders. They'll hold up to more abuse than their manila counterparts 

 Plastic File Folders 


Plastic file folders are a good alternative to paper folders if you need to worry about moisture or rough handling conditions -- they’re water-resistant, tear-resistant, and ink- and toner-resistant. 

 



 

Specialty File Folders

 Antimicrobial File Folders 

Excellent for long-term storage, especially in moist or damp environments.  These folders are designed to resist the growth of mildew, molds, and bacteria that can damage or compromise the contents of the folder. 

 Archival-Quality File Folders 

Over time, the chemicals used to create and print documents can deteriorate the paper they’re printed on.  In order to preserve documents, archival folders are made free of acids and lignin, which helps to prevent yellowing and fading. 

 Water-Resistant File Folders 

Accidents around the workplace happen, including spills.  To combat this, consider a water-resistant folder -- they protect documents from minor mishaps, including an overturned cup of coffee, and can be cleaned with a quick wipe. 





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